Product

From Ums to Excellence: How AI Formatting Transforms Raw Transcripts

5 min read
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SyntriMeet Product

Product Team

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## The Problem with Raw Transcripts You've just recorded an important meeting. You open the transcript and see: > "so um basically what we're thinking is that uh you know the project timeline needs to um be extended because like the client changed their requirements and um yeah so we need to discuss this" Sound familiar? Raw transcripts are hard to read, harder to share, and nearly impossible to use professionally. The solution? AI-powered formatting. ## How SyntriMeet's AI Formatting Works Our formatting engine runs in three stages: ### Stage 1: Filler Word Removal We automatically detect and remove filler words and phrases: **Common fillers removed:** - um, uh, er, ah - like, you know, basically - sort of, kind of, I mean - so, well, right, okay (context-aware) **Before:** > "So um basically what we're um thinking is that uh you know the project needs to like be extended" **After:** > "What we're thinking is that the project needs to be extended" Our context-aware system knows when "like" is a filler vs. when it's intentional comparison, preserving meaning while cleaning up speech patterns. ### Stage 2: Smart Punctuation Raw speech rarely has natural sentence boundaries. Our AI adds: - **Periods and commas** based on speech patterns - **Question marks** from intonation cues - **Paragraph breaks** for readability - **Capitalization** at sentence starts ### Stage 3: Style Adaptation Choose from five output styles: | Style | Best For | Example | |-------|----------|---------| | **Professional** | Business documents | Formal language, no contractions | | **Casual** | Team notes | Conversational, contractions okay | | **Technical** | Developer meetings | Preserves jargon and terminology | | **Creative** | Brainstorming | Expressive punctuation, flow | | **Bullet Points** | Action items | Structured list format | ## Real-World Examples ### Example 1: Meeting Notes **Raw transcript:** > "okay so um for the Q1 goals we need to uh increase revenue by like 20 percent and um also improve customer satisfaction scores and uh yeah the third thing is reducing churn rate" **Professional format:** > For Q1 goals, we need to: > 1. Increase revenue by 20% > 2. Improve customer satisfaction scores > 3. Reduce churn rate ### Example 2: Technical Discussion **Raw transcript:** > "so basically the API is returning a 500 error when we uh hit the endpoint with like concurrent requests and um the database connection pool is probably timing out" **Technical format:** > The API is returning a 500 error when hitting the endpoint with concurrent requests. The database connection pool is likely timing out. ## The Technology Behind It SyntriMeet uses a dual-provider architecture for reliability: ### Primary: Groq Llama - Ultra-fast inference (sub-second response) - Optimized for real-time formatting - Cost-effective at scale ### Fallback: OpenAI GPT-3.5 - Automatic failover if primary is unavailable - Different model for edge cases - 99.9% uptime guarantee ``` ┌─────────────┐ Raw Text ──────► │ Router │ └──────┬──────┘ │ ┌────────────┼────────────┐ │ │ │ ▼ ▼ ▼ ┌────────┐ ┌──────────┐ ┌────────┐ │ Groq │ │ Filler │ │ OpenAI │ │ Llama │ │ Removal │ │ GPT-3.5│ └────────┘ └──────────┘ └────────┘ │ │ │ └────────────┼────────────┘ │ ▼ ┌─────────────┐ │ Formatted │ │ Text │ └─────────────┘ ``` ## Customization Options Every professional has different needs. SyntriMeet lets you: - **Adjust filler word sensitivity**: Keep some conversational elements - **Set default style**: Apply your preferred format automatically - **Create custom dictionaries**: Preserve industry-specific terms - **Define formatting rules**: Company-specific capitalization, abbreviations ## Measuring the Impact Our users report: - **60% faster** document preparation - **3 hours saved** per week on average - **95% reduction** in post-editing time - **Higher confidence** sharing transcripts externally ## Getting Started AI formatting is enabled by default in SyntriMeet. Simply: 1. Record or import audio 2. Wait for transcription to complete 3. View the formatted result 4. Toggle between raw and formatted views 5. Export in your preferred format --- *Transform your transcripts today. [Try SyntriMeet free](/pricing)—no credit card required.*
#AI#formatting#productivity#filler words#transcription
S

SyntriMeet Product

Product Team

The SyntriMeet product team designs intuitive voice experiences that help professionals capture every word.

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