Calendar Sync: Automatically Capture Every Meeting That Matters

The Forgotten Recording Problem

You meant to record that important client call. But you forgot to click "Start Recording" before things got rolling. Now the insights are lost.

Calendar integration solves this permanently.

How Calendar Sync Works

SyntriMeet connects to your calendar and:

1. Detects upcoming meetings - Sees your schedule
2. Identifies recordable meetings - Filters based on your rules
3. Auto-joins at start time - No manual intervention
4. Starts recording immediately - Captures from first word
5. Processes after meeting - Transcript and summary ready when you are

Setting Up Google Calendar Integration

Step 1: Connect Your Account

1. Open SyntriMeet Settings
2. Navigate to Calendar & Integrations
3. Click "Connect Google Calendar"
4. Sign in with your Google account
5. Grant calendar read access

Step 2: Configure Detection Rules

Choose which meetings get recorded:

Step 3: Set Recording Preferences

For detected meetings, configure:

• Join timing - 0/1/2 minutes before start
• Notification - Alert before auto-join
• Recording mode - Cloud or local
• Post-meeting actions - Auto-generate summary, share to Slack

Setting Up Outlook Integration

For Microsoft 365

1. Open SyntriMeet Settings
2. Navigate to Calendar & Integrations
3. Click "Connect Outlook"
4. Sign in with Microsoft account
5. Authorize calendar access

For Exchange Server

Enterprise users with on-premise Exchange:

1. Contact your IT administrator
2. Request EWS access for SyntriMeet
3. Enter Exchange server URL
4. Authenticate with domain credentials

Configuration Options

Same filtering options as Google Calendar:

• Meeting type filters
• Keyword matching
• Attendee rules
• Time-based rules

Smart Detection Features

Meeting Link Recognition

SyntriMeet automatically detects video meeting links:

Recurring Meeting Intelligence

For recurring meetings:

• Learn from first few instances
• Apply consistent settings
• Remember manual overrides
• Adapt to changes

Conflict Resolution

When meetings overlap:

• Priority rules determine which to record
• Option to record both (separate instances)
• Notification when conflict detected
• Manual override available

Recording Control

Before the Meeting

Options when meeting is detected:

• Confirm - Yes, record this one
• Skip - Don't record this time
• Always skip - Never record this recurring meeting
• Edit settings - Change recording preferences

During the Meeting

Even with auto-join:

• Pause/resume recording
• Add markers/bookmarks
• Stop early if needed
• Extend beyond calendar time

After the Meeting

Automatic post-processing:

1. Transcription begins
2. AI summary generated
3. Action items extracted
4. Sent to configured destinations

Privacy and Control

Visibility Settings

Control who knows you're recording:

Note: Always comply with consent laws in your jurisdiction.

Excluded Meetings

Automatically exclude:

• Personal appointments (no attendees)
• Focus time blocks
• Travel time
• Specific calendar colors
• Specific organizers

Manual Override

Any automatic setting can be overridden:

• Force record a usually-excluded meeting
• Skip a usually-recorded meeting
• Change settings for single instance
• Override applies to that occurrence only

Workflow Examples

Example 1: Sales Professional

Setup:

• Record all meetings with external attendees
• Skip internal 1:1s
• Auto-share to CRM channel

Result:

• Every client call documented
• Pipeline notes always current
• No manual recording steps

Example 2: Engineering Manager

Setup:

• Record team meetings and planning sessions
• Skip standups (too frequent)
• Post summaries to Slack

Result:

• Planning decisions documented
• Team has async access to discussions
• Standups stay lightweight

Example 3: Executive

Setup:

• Record board meetings and investor calls
• Include executive team syncs
• Local storage for sensitive content

Result:

• Complete record of strategic discussions
• Secure storage for confidential content
• Easy prep for follow-up meetings

Multi-Calendar Support

Multiple Google Accounts

Connect multiple calendars:

• Work calendar (primary)
• Shared team calendar
• Project-specific calendars

Configure rules per calendar:

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